Event Planning & Room Requests

We can help coordinate room reservations, event set-up, audiovisual needs, and more for your meeting, conference, or special event.

While our principal purpose is to educate our students — and therefore academic courses and educational functions have priority facility use — we can also help coordinate events for our faculty, staff, and external parties.

Reserve a Room and/or Submit a Special Event Request

Procedures

  1. Submit the request form below. 
    If you would like view room availability prior to submitting a request, you may check Meeting Room Manager. The login name is sonmrm and the password is nursing (all lowercase).
  2. Allow at least two business days for a response.
  3. In certain instances, more information may be required. If necessary, a UMSON representative will contact the requester.  Once approved, an email confirmation will be sent to the requester.

Room and/or Special Event Request

Fill out my online form.

Room Styles and Capacities

From intimate conference rooms to a 470-seat auditorium, we have a variety of rooms to suit your needs.

SpaceSeating CapacityA/V CapabilitiesOther
Room 130
(Auditorium)
470
  • Desktop PC
  • Handheld microphone(s)
  • Lavalier(s)
  • Podium microphone
  • Projector and large fixed screen
  • Webcast service available
  • VGA and audio connectivity
  • Electrical outlets for laptop use
  • Fixed podium
  • Fixed wood stage area
  • Wheelchair accessible

 

Room 140
(Lecture Hall)
140
  • Desktop PC
  • Lavalier
  • Podium microphone
  • Projector
  • Retractable screen
  • Webcast service available
  • White board
  • VGA and audio connectivity
  • Electrical outlets for laptop use
  • Fixed podium
  • Wheelchair accessible
Room 150
(Classroom)
56
  • Desktop PC
  • Desk Microphone (fixed)
  • Projector
  • Retractable screen
  • Webcast service available
  • VGA and audio connectivity available
  • Fixed instructor desk
  • Wheelchair accessible
  • White board

Room 211
(Classroom)

Location: North building (old building) 

50
  • Desktop PC
  • Projector
  • VGA and audio connectivity
  • Desk outlets (electrical)
  • Fixed classroom tables
  • Fixed podium
  • Lecture capture
  • Wheelchair accessible
  • White board
Room 255
(Classroom)
48
  • Desktop PC
  • Projector
  • VGA and audio connectivity
  • Fixed instructor desk
  • Screen
  • White board

Room 304
(Classroom)

Location: North building (old building) 

60
  • Desktop PC
  • Lecture capture
  • Projector
  • VGA and audio connectivity
  • Fixed instructor desk
  • Screen 
  • White board

Room 307
(Classroom)

Location: North building (old building) 

50
  • Desktop PC
  • Lecture Capture
  • Projector
  • VGA and audio connectivity
  • Fixed instructor desk
  • Screen
  • White board

Rooms 450/470 (Classrooms)

36
  • Desktop PC
  • Projector
  • VGA and audio connectivity
  • Fixed instructor desk
  • Screen
  • White board

Room 460
(Classroom)

 36
  • Desktop PC
  • HDMI
  • Hard codec video conferencing
  • Integrated conference phone
  • Projector
  • Webcast service available
  • VGA and audio connectivity
  • Fixed podium
  • Fixed Screen
  • Retractable Screen
  • White board

Room 670

92
  • Desktop PC
  • Dual projectors and screens
  • Fixed camera
  • HDMI
  • Soft codec video conferencing
  • Webcast service available
  • VGA and audio connectivity
  • Desk outlets
  • Fixed classroom tables
  • Fixed podium
  • White board

Conference Rooms

10-15
  • Desktop PC
  • HDMI
  • Projector
  • Soft codec video conferencing
  • VGA and audio connectivity
  • Some with Brightlink Board
  • Some with conference phone
  • Fixed podium
  • White board 

Courtyard/Lawn Area

Lawn dimensions: 60’ x 100’

  • No grilling, alcohol consumption, or staking the lawn allowed.
  • Power outlets are available for use.
  • Due to drainage issues, use of the lawn may not be permitted after inclement weather.

 

Guidelines for Use of Facility

The principal purpose of the University of Maryland School of Nursing (UMSON) facility is to educate students; therefore, academic courses and educational functions have priority for facility use.‌ The UMSON facility may be used for other UMSON activities and by the larger University community, with priority given to UMSON activities. Authorization of facility use for outside groups is granted by the Office of Communications, Office of Professional Education, or Office of Administrative Services, depending on the function.  All groups using University of Maryland facilities must comply with University standards and policies.

Advertising Events

Event announcements and notices for events must comply with UMB branding standards and guidelines. Printed fliers for posting in the UMSON building should be submitted to the Office of Communications for review. Student group postings should be submitted to the Office of Student and Academic Services for review and posting. Digital display signage requests must be submitted online in the proper format.

Digital displays are also available for use during meetings and events. The assistant director of events can provide more information at the request of the organizer. It is the responsibility of the event organizer to provide properly formatted images to the assistant director of events at least three business days prior to the event.

Catering

UMSON has no exclusive catering policy. Caterers selected must be properly licensed and carry liability insurance policy. If you plan to supply your own food for an event, you must be fully self-sufficient, providing your own utensils, equipment, paper products, and linens. On-site cooking is not permitted by unlicensed groups and individuals. Grilling is not allowed in the UMSON Courtyard. Approval to use grills and cooking equipment must be given by the facilities and operations manager prior to the event. A location for grilling and cooking will be provided during the facility walk-through.

Cleaning and Maintenance

Rooms are to be left in the order they are initially presented. Any reservation that includes catering services or consumption of food and/or drink should be noted on the reservation form. To prevent damage to the facility, taping, adhering, or nailing items to walls or surfaces is not permitted. Event sponsor may be subject to a fee if reserved area(s) are left damaged or unsanitary.

Consumption of Alcoholic Beverages

Guests who wish to serve and/or consume alcoholic beverages on the premises must complete and submit an Alcohol Beverage Permit to the assistant director of events at least 14 calendar days in advance. The packet is reviewed and approved (or denied) by the UMSON dean; if approved, it is submitted to the UMB Police Force. Individuals should not personally provide alcoholic beverages for consumption. Alcoholic beverages should only be provided at approved functions by a licensed caterer.

Event Calendar

Requesters are urged to check the UMSON events calendar for conflicts prior to submission of requests for space for events. UMSON courses take precedence over meetings and events, so events are not scheduled until after the course schedule for that semester is finalized.

Facility Fees

Use of the facility may be subject to fees, depending on the type of event. Events that are non-beneficial to nursing faculty, staff, and students or to the University community as a whole and/or those that charge a registration fee will be subject to charges. Fees are determined once requirements are discussed and approved. UMSON has the right to refuse or deny reservations for events that do not benefit the missions of UMSON or UMB.

Fire/Open Flames

Lit candles, flames, and other flammable objects are prohibited in the UMSON building. Sternos should only be used by a licensed and insured caterer with chafing dishes for the purpose of heating food. A location will be provided to caterers by the assistant director of events or the facilities and operations manager (or designee).

Food/Drink Consumption

Food and drink are only allowed in auditoriums and classrooms at the discretion of the assistant director of events or UMSON dean. When allowed, organizers are responsible for providing housekeeping remarks to their audience(s) and informing designated personnel of any immediate concern (spills, breaks, etc.). Other sanctioned locations for food/drink consumption for events and meetings will be provided by an assistant director of events or facility management personnel. Those found violating this regulation may be subject to a cleaning or restoration charge. Due to fire code restrictions, plans for seated meals in the UMSON lobby and second-floor museum area are limited. Other restrictions include the use of egress areas, which will be assessed by the UMSON facilities and operations manager. Additional options, including rearrangement of furniture, may be discussed during the walk-through.

Directions and Parking

UMSON personnel are not responsible for arranging or providing parking for events unless specified by the assistant director of events. To arrange for special event parking, visit the Parking and Transportation Services website. Directions to UMSON can also be found online.

Hours of Operation

UMSON officially opens for business at 7:30 a.m. and closes at 9:30 p.m., Monday-Friday. Saturday hours vary based on academic scheduling. UMSON is officially closed on Sundays and holidays. All events must end by 9 p.m.

Latex

UMSON is committed to a latex-free atmosphere. Balloons or items containing latex are not permitted in any area of UMSON, including the Courtyard and areas immediately surrounding the school building.

Logo/Brand Use

The use of UMSON’s logo and/or name must be evaluated by the UMSON Office of Communications prior to publishing. Materials must adhere to the UMSON Editorial Review Policy.

Media Coverage

Invitations to the media must be coordinated with the UMSON Office of Communications or the UMB Office of Communications and Public Affairs.

Personal Property

UMSON does not assume responsibility for any damage or loss of personal property or equipment. Lost or found items should be reported to UMB police or security personnel.

Requesting Event Space

All reservation requests must be submitted online at least five business days in advance. Events such as conferences and large celebrations require at least 30 days’ lead time, and are approved at the discretion of the assistant director of events. Reservations are subject to change.

Security

To enter the UMSON facility, employees, students, affiliates, and guests are required to display photo identification. For security purposes, the assistant director of events may request a list of participants or guests to provide to the facilities and operations manager and to UMB security personnel. Identifiable name badges are recommended during conferences and large events.

Set-Up/Breakdown

Reservations will automatically include 30 minutes for set-up and breakdown when an event includes audiovisual support. More time may be required when a reservation includes catering. This increase in time may impact the availability of the space. Some events will require a walk-through of the space with the events team prior to the date of the scheduled event. A floor plan will be drafted and approved by the facilities and operations manager, and if necessary, the UMB campus fire marshal.

Smoking

UMB is a smoke-free environment. Smoking in any facility controlled by UMB is prohibited. Approved smoking areas are zoned outside of buildings and marked appropriately.

Wireless Internet (WiFi)

Guests can request WiFi access for event participants through the assistant director of events. If approved, a guest username and password will be issued prior to the event.

Directions to UMSON

University of Maryland School of Nursing
655 W. Lombard St.
Baltimore, MD 21201

View on Google maps.


Directions

From I-83 South

  1. Take the Fayette Street exit
  2. Turn right onto Lombard Street
  3. Continue for about 1 mile, passing Greene Street
  4. The School of Nursing is located on the left

From I-95

  1. Take I-95 to I-395
  2. Take Martin Luther King Jr. Boulevard exit
  3. Turn right onto Baltimore Street
  4. Turn right onto Greene Street
  5. Turn right onto Lombard Street
  6. The School is located on the left

From 295 North

  1. Take 295-N to Russell Street and then Paca Street
  2. Turn left onto Lombard Street and pass Greene Street
  3. The School of Nursing is located on the left

Nearby Parking

Event and meeting coordinators are responsible for arranging guest parking for special events. More information on procedures and request forms.

Electric charging stations are available at both locations.

Penn Street Garage

120 S. Penn St.
Baltimore, MD 21201

Pratt Street Garage

646 W. Pratt St.
Baltimore, MD 21201

Visitor parking rates.

Note: Monthly parkers are assigned to the Pratt Street and Penn Street Garages. When capacity is reached, guests may be asked to park in other University garages. View additional campus parking options.


Public Transportation

Learn more about taking the UM Shuttle, Bus, Light Rail, Metro Subway, or MARC train to campus.

Promote Your Event

The Elm

UMB faculty, staff, and students can submit your event to The Elm for placement in the Common Calendar or Elm weekly e-newsletter. 

Digital Displays

Many UMB buildings have digital display monitors used for posting a variety of information.

The Elm: Nursing

UMSON faculty and staff can submit events to The Elm: Nursing and inclusion in the School's accompanying weekly newsletter.

Food and Catering Information

UMSON has no exclusive catering agreements. We encourage you to use local West Baltimore vendors when possible.

CulinArt To-Go and Café are located in the SMC Campus Center, just a few steps from UMSON, and can also arrange catering.


Meal/Food Approval Form (for UMSON Use Only)

Please review the UMB Food and Business Meals Expense Policy and then fill out the form below.

Fill out my online form.