Helpful Security Information
How to Use Spirion - PII Remediation (Personally Identifiable Information) - Full version
The UMB campus requires that files, email, and email attachments be scanned on all university computers for occurrences of Social Security Number, Credit Card information, Bank Account information, Passport, and Driver’s License numbers. To support this campus initiative, NACS has deployed a product called Spirion in the Baltimore campus that will perform an interactive scan on your work computer every month. After a monthly Spirion scan completes, a pop-up window will be presented to the user if any of this kind of data has been identified:
You will be given an opportunity to review findings in the pop-up window and perform remediation. Remediation includes shredding the file, or redacting identified data within the file. If the identified data is considered a false-positive finding, you can set the file to be ignored on future scans. Please review the attached “IdF Instructions.docx” file for detailed information on file and data remediation in Spirion.
Please note that users are required to handle files with these types of data in the following manner:
- Required business files, email, and email attachments containing this type of data should only be kept on a secure local C: drive that has been encrypted, or in other encrypted storage locations (OneDrive, etc.).
- Required business files, email, and email attachments containing this type of data that is not required should be scrubbed and/or deleted from all systems.
The UMB campus requires that only approved software and applications be allowed to run on university PCs. To support this campus initiative, NACS has deployed a Microsoft product in the Baltimore campus called AppLocker that allows only authorized software to run on your work computer. Most commonly used software will run without issue; however, there is a possibility that an application installed on your work computer will not run. In this case, you will receive a pop-up window notifying you that an application has been blocked. If you receive the pop-up window and believe your application should be allowed to run, please contact the Help Desk by calling them at 6-HELP (6-4357) or emailing them at firstname.lastname@example.org and ask them to open a work ticket for you.
The UMB campus requires that hard drives in all university computers be encrypted. To support this campus initiative, NACS will encrypt all domain-attached PC and laptop hard drives in the Baltimore campus with a Microsoft product called BitLocker. The BitLocker software will install and encrypt the hard drive in your domain-attached computer automatically and without interruption to your workflow. Non-domain attached PCs and laptops will need to have BitLocker software installed and the drive encryption completed manually. If you have a non-domain attached PC or laptop, you will be contacted by a member of the NACS team to schedule a time to install BitLocker and encrypt the hard drive.